Administrative Assistant

Facilities Staff & Support Buildings
  • Maputo

Reporting to the Office Administrator, the key responsibilities and main outputs of the Administrative Assistant role are mainly to assist with a variety of secretarial, clerical and receptionist tasks such as follows;

Receiving & making calls;
Receiving & sending letters;
Maintaining an efficient reception service; greeting clients, taking messages
Receiving and forwarding internal and external customers in compliance with the company's internal proceedures;
Controls the entry and exit of visitors;
Management of Conference room;
Providing personal assistance to the Director;
Schedule appointments and maintain calendars;
Schedule and coordinate staff and other meetings;
Perform other clerical duties such as binding, photocopying, scanning etc;
Management of the digital and physical archive;
Control the stock of office supplies and groceries and purchase office supplies and groceries;

Minimum Qualification:

 High School certificate (grade 12), secretarial certificate, with 2 years work experience.

Knowledge and Skills required:
• Fluent in Portuguese and English;
• Good literacy, numeracy and IT skills;
• Strong verbal and written communication skills.

Other relevant competences and skills:

• Interpersonal skills;
• High sense of responsibility and commitment with company goals;
• Experience with and supports Digital Way and Working;
• An energetic and enthusiastic team player who is prepared to work across business units in the Company.





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